ArtistryHost is where your team runs the day — the guest list, check-in, and live alerts when a booking comes in or cancels. This guide covers how to invite a teammate and how they get ArtistryHost onto their phone so those alerts actually reach them.
Invite a teammate
- Open Settings → Team.
- Under Invite a teammate, enter their email address and pick a role:
- Staff — day-of check-in and the guest manifest.
- Manager — full operations, no billing. (Only the account owner can invite managers.)
- If you run more than one venue, choose which venues they work at. Booking alerts only reach the venues someone is assigned to.
- Click Send invite.
We email the invite straight to them, so you'll see "Invite emailed to …" once it's sent — there's nothing to copy or forward. If you'd rather send it yourself (by text, say), the same one-time link is shown right there as a fallback.
The invite works once, is tied to that email address, and expires after 14 days. Sent it to the wrong address, or need to start over? Revoke it under Pending invites and send a fresh one.
What your teammate does
The invited person gets an email from your business inviting them to join on ArtistryHost. They tap Accept invite & set up your account, choose a password, and they're on the team.
Right after that, we walk them through adding ArtistryHost to their phone's home screen and turning on booking alerts — the whole reason to have it on a phone. They can do this themselves; you don't have to sit with them.
Tip worth passing along: tell teammates to open the invite email on the phone they'll actually use at work. The app has to be installed on that phone, and it's easiest to do it right when they set their password.
Getting the app on the home screen
There's no app to download from the App Store or Google Play — ArtistryHost installs straight from the web, and the setup screen guides each person through it. It looks a little different by device:
- Android phones: an Install ArtistryHost button appears — one tap and it's added, just like any other app.
- iPhone / iPad: Apple doesn't offer a one-tap button, so the screen shows the three steps instead — tap the Share icon in Safari, choose Add to Home Screen, then tap Add. ArtistryHost then lives on the home screen with its own icon.
Once it's installed, opening it from the new icon is exactly like opening any other app.
On iPhone: sign in once more after installing
The first time an iPhone user opens ArtistryHost from its new home-screen icon, it asks them to sign in again. That's normal — Apple keeps the installed app separate from Safari. They enter the same email and the password they set a minute earlier, and they're in for good.
Turning on booking alerts
The last step of setup is notifications — this is what pushes a message to the phone the moment a booking comes in or cancels. Each person turns this on for their own device by tapping Enable notifications, and can send themselves a test to confirm it's working.
Notifications are per device: someone who uses both a phone and a tablet turns them on separately on each. On iPhone, booking alerts only work after the app has been added to the home screen and opened from its icon — which is why install comes first. (You can revisit this any time under Settings → Notifications.)
Troubleshooting
"I didn't get the invite email." Check spam and promotions folders first. Still nothing? In Settings → Team → Pending invites, revoke the invite and send a new one, double-checking the address. You can also copy the link shown right after you send and pass it along directly.
"The link opened inside my email app and I can't install." Some email apps (like Gmail or Outlook) open links in their own built-in browser, which can't add an app to the home screen. The setup screen detects this and offers a Copy link button — paste that link into Safari (iPhone) or Chrome (Android) and continue there.
"I'm not getting booking alerts." Make sure notifications were turned on on that specific device, and — on iPhone — that ArtistryHost was opened from its home-screen icon rather than in a Safari tab. Re-open the app from the icon and turn notifications on again if needed.
"Can someone be on more than one team?" Yes. If a person already has an ArtistryHost login, accepting the invite adds your business to their existing account, and they switch between businesses from the account menu — one sign-in, alerts from all of them.
Once your team is in, the run sheet is where the day happens — who's booked, party sizes, and check-in.